HOW DO I GET A FLYER APPROVED FOR POSTING?

Flyering can be a great way to advertise for upcoming events!  If you choose to flyer, there are certain rules you must abide by:

1)     Flyers on the Quads DO NOT NEED TO BE APPROVED by Student Life while Flyers on the Podium NEED TO BE APPROVED by Student Life!

2)     To be approved, Flyers

1. MUST BE APPROPRIATE (no Alcohol ads or inappropriate commentary).

2. Flyers must be advertising a specific event INFORMATIONAL STATEMENT FLYERS WILL NOT BE APPROVED.

3. Must be sponsored by a recognized, on-campus group and say so on the flyer.

3)     Once approved, the flyer will be stamped by Student Life with an emblem and letters of the alphabet, each one the first letter of a bulleting board color.  You can post only on the colors that you are approved to post on.

4)     You can only post flyers on one side of the board.

To get your flyer approved:

1)     Bring two copies of your flyer into the Student Life Office in CC130 and leave them in the To be approved box on the left.

2)     If you drop it off in the morning, you can pick up the one approved flyer that day.  If you drop it off in the afternoon or evening, pick it up the next day.  One approved copy will be located in the Approved box.  If the flyer is not approved, there will be a note explaining why it is not approved.

HOW DO I RESERVE A TABLE?

6 tables are available within the Campus Center lobby, with 8 additional tables (weather permitting) in the Campus Center Fountain area, for University groups and organizations to foster interaction with the greater community. These tables offer information, craft items and other vending (when sponsored by campus organizations). The heavy daily traffic in these areas provides an excellent means of publicizing an event on campus or fundraising opportunity.

            To reserve a table:

1)     Go to room 137 in the Campus Center. 

2)     On the desk straight ahead when you walk in the office, there will be a SOLICITATION FORM which you must fill out with details about the reason for your tabling, as well as the date and times you want to table.

3)     Put the SOLICITATION FORM in the basket.

4)     Go back the next day, pick up the approved form, and talk to the secretary in front of you to make sure the time and date you want are available.

HOW DO I RESERVE SPACE FOR AN EVENT?

           People will often say that there is not much space for events on campus.  This is not necessarily true.  One must be creative when thinking about locations.  Some locations that are available include:

Campus Center: 3^rd Floor Meeting Rooms (375 is the biggest), Assembly Hall, Ballroom, Terrace Lounge, Center City Lounge, Terrace, Fountain, Parents Fountain, Patroon Room and Lounge, West Lounge, Fireside Lounge, Cafeteria, Snack Bar.  Note: Almost all of these rooms cost a modest fee and add $20 if there will be food and additional money for equipment.

To book any of these rooms:

1)     Go to http://www.albany.edu/studentevents/ and click Show me everything.  Look to see if the date and location you want are available.

2)     Go up to the Student Life office in CC 130. 

3)     Take a room reservation form (color coated by type of program) and fill it out. 

4)     Put it in the box in front of you.  It needs to get signed by Ekow (his office is all the way to the right).  If you need it done immediately, you can put the flyer in the box that says Ekow on the wall.

5)     Come back later that day or the next day and see that your form is signed. 

6)     Make a meeting appointment with the Room Reservation People by signing up for a 15-minute time slot in their book.

7)     Go back to CC 130 during your time slot, give Reservation People your signed form, and confirm your space.

8)     You will receive a confirmation slip in your Student Association mailbox soon thereafter and they will directly bill your student group.

Classrooms:  Lecture Centers, Business Administration Building, Humanities, Social Science, Education, Earth Science, Biology, Chemistry, Fine Arts, Physics.

To reserve these, the steps are the same as for the Campus Center.  Note: To reserve these locations, the turn-around time is longer, so you should give yourself at least two-weeks for confirmation.

Large venues: Performing Arts Center rooms, Page Hall, Ballroom (in the CC).

Reservation is the same as classrooms.

Quads:  Every Quad has a Penthouse Suite with a large screen TV for programming. 

Indian Quad has an open room above the dining hall called the Skin Room, which is a great programming space, especially during meal rush! 

            Empire Commons has several meeting rooms in their Center, including a very large room, which can be an ideal program spot.

            All Quads have a lot of outdoor space which can be utilized during the Fall and Spring.

            Quad space can be reserved through the Quad office.

1)     Go to the Quad Office.

2)     Fill out an event request form (you must also provide an event flyer).

3)     Confirm space reservation with office the next day.

Other spots: Chapel House, Alumni House, Standish Room in the Science Library.

            To reserve Chapel House:

1)     Fill out NEW Chapel House form (available in Hillel Office, Chapel House, and Student Life Office).

2)     Drop form at Student Life in box.  Pick up next day. 

3)     Contact Chapel House 489-8573 to reserve space.

To reserve Standish Room, Alumni House, or other on campus locations, contact them directly.